Shared Drive Permissions

Owned by Marc Miller
Last updated: Jul 02, 2019
2 min read

Contents

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Purpose

Description of the Shared Drive Permissions and what they are.

Permissions

Google Shared Drive permissions have five (5) levels of Permissions.

When Adding Members, it is wisest to do it based on their role.

Manager

What the permission role does

The manager is literally the owner of the Shared Drive and can do the following:

  • Add Files/Folders
  • Edit Files/Folders (including renaming)
  • Move Files/Folders within the Shared Drive
  • Delete Files/Folders
  • Share Files (Within the limits of the Shared Drive Settings)
  • Change Shared Drive Settings
  • Add/remove members from the Shared Drive

Who should be set as Manager

This should be for people who are familiar with what the Shared Drive is for and who should have access to it, such as MSOs or Managers.

Content Manager

What the permission role does

The content manager manages the content within the Shared Drive, such as:

  • Add Files/Folders
  • Edit Files/Folders (This includes renaming the file)
  • Move Files/Folders within Shared Drive
  • Delete Files/Folders
  • Share Files (Within the limits of the Shared Drive Settings)

Who should be set as Content Manager

This should be for people who are familiar with what should be in the Shared Drive and keep it organized, such as Staff.

Contributor

What the permission role does

The contributor can only do the following:

  • Add Files/Folders
  • Edit (including renaming) Files/Folders
  • Share Files (Within the limits of the Shared Drive Settings)

What they can't do...

They cannot delete or move files within the Shared Drive, even if they were the one who created the file/folder.

Who should be set as a Contributor

This should be for people who provide and maintain the files that are for the Shared Drive, such as Student Workers.

Commenter

What the permission role does

The commenter permission basically allows the user to view files within the Shared Drive.

In the case of some Google Documents, such as Google Docs, Sheets or Slides, the commenter can provide recommended changes that a Contributor, Content Manager or Manager can approve the change.

Who should be set as a Commenter

This permission should be set on members who are only going to review the material and make suggestions.

Viewer

What the permission role does

Viewer only has read access to the files in the Shared Drive.

Who should be set as a Viewer

This should be for people who just need to read information, such as the general group.