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June 21, 2022
TO: UCSB Campus Community
FR: Kevin Schmidt, Director of Network and Communication Services
RE: 9-988 for National Suicide Prevention Lifeline Added to Campus Phone System
Dear Campus Community,
The National Suicide Prevention Lifeline is now reachable on the campus phone system through the 9-988 dialing code. In 2020, Congress designated a new dialing code, 988, to be operated through this existing hotline. All phones on campus now have this dialing code enabled as well.
Please note that all campus phones require users to press “9” before dialing any off-campus phone numbers. Therefore, the National Suicide Prevention Lifeline can be reached from any campus phone by dialing “9-988.”
If you have any questions, please contact Communication Services Support at 805-893-8700.
UPDATED:
Additional Suicide Prevention Resources:
https://rcsgd.sa.ucsb.edu/resources/crisis-lines
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July 12, 2022
To: Campus Community
Fr: Chuck Haines, Associate Chancellor, Finance and Resource Management
Re: Contracting Out for Covered Services (AFSCME Article 5, Regents Policy
5402, and SB 820)
Article 5 and Regents Policy 5402
As many of you are aware, as of January 2020, Regents Policy 5402 and Article 5 of the UC and AFSCME Service Unit (SX) and Patient Care Technical (EX) Unit contracts imposed new restrictions on the UC’s ability to contract out for “Covered Services.” Covered Services are services that have been traditionally performed by AFSCME-represented employees on our campus and include, without limitation, the following:
· cleaning, custodial, janitorial or housekeeping services
· food services (including catering)
· laundry services
· groundskeeping
· building maintenance
· transportation and parking services
· security (guard) services
· billing and coding services
· sterile processing
· hospital or nursing assistant services
· medical imaging or other medical technician services
This is not an exhaustive list
We are now required, to the maximum extent possible, to use only UC employees to perform Covered Services. Contracting out for these services is now only permissible under extremely limited circumstances, and must qualify for one of the limited exceptions set forth in Article 5. Please note that these new requirements apply to all types of contracts for Covered Services, regardless of the source of funds or the method of contracting (Gateway, Flexcard, reimbursement for personal credit card expenditures, etc.).
To ensure UCSB’s compliance with these requirements, departments that wish to contract out for Covered Services (work that may have been traditionally performed by AFSCME employees) must first explore whether UC employees can be used to perform all or any portion of the Covered Services. If not, the department must submit a Covered Service Exception Request to Employee & Labor Relations and obtain prior written approval before contracting for those services.
Exception requests should be submitted via the Contracting Out ServiceNow portal: https://ucsb.service-now.com/contractingout. Please be advised that Exception Requests may take 4-6 weeks to approve.
If an exception is granted, a contract must be written and signed by Procurement in Gateway. Retroactive reimbursement requests will not be approved.
SB 820
In addition, in September 2021, the Governor signed into law SB 820, which legally prohibits the UC from using contracted labor for services traditionally performed by Service Unit employees in buildings that have received certain types of funding from the State of California. Thus, this legislation acts as a ban on using contracted employees for Service Unit work inside any “SB 820 Building”. A current list of SB 820-covered buildings is below. The list will be updated periodically to reflect buildings that may receive state funding in the future, and while we will send out updates as we receive them, please submit a Contracting Out ServiceNow ticket (link above) prior to contracting out to ensure your building hasn’t been added to the list.
IMPORTANT: There are no exceptions to SB 820.
Employee & Labor Relations, Procurement, and Talent Acquisition will be hosting a monthly “Contracting Out Office Hours” meeting to answer questions about contracting out for Covered Services. The first meeting has been scheduled for Wednesday, July 27, 2022 at 10:00 a.m. Link to meeting: https://ucsb.zoom.us/j/84472142658 (passcode 940560)
SB 820 Buildings
Arts and University Art Museum
Biological Science II
Broida Hall
Chemistry
Davidson Library
Humanities and Social Science Building
Kerr Hall
Life Science
Marine Biotechnology Lab
10. Marine Science
11. Materials Research Lab
12. Music
13. Phelps Hall
14. Physical Sciences Building North
15. Physical Sciences Building South
16. Psychology
17. Robertson Gym
18. Sewer Lift Station (aka Main Sewer Pump)
19. South Hall
20. Student Affairs and Administrative Services Building
21. Theater and Dance East
22. University Center
23. Woodhouse
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July 5, 2022
TO: UCSB Campus Community
FR: Kip Bates, Chief Information Security Officer, Office of the CIO
Hector Villicana, Director, Letters & Science Information Technology
RE: 07/11/22: Multi-factor Authentication (MFA) Required for DocuSign
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Dear Campus Community,
UCSB is continuing the rollout of multi-factor authentication (MFA) with Duo to campus applications. On July 11, 2022, DocuSign will require you to log in using DUO. Staff, faculty, and students logging into DocuSign and who have not set up an MFA/DUO account for themselves will need to do so in order to access DocuSign to send or manage envelopes (note: you will continue to be permitted to sign envelopes via an email link which does not require you to log into DocuSign). Provided you have already set up MFA/DUO (for use with UCPath or Kronos, for example), there is nothing new you need to do.
If you have not already set up MFA/DUO, please visit it.ucsb.edu/mfa and enroll your device in MFA with Duo before July 11, 2022.
For problems or time-sensitive requests:
IT Core Services – Service Desk: (805) 893-5000 or x500
For all other services:
Submit a self-service request at: ithelp.ucsb.edu
For DocuSign specific issues:
Submit a self-service request via email to: docusign@ucsb.edu