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It is recommended to consider having one Departmental Functional Account be given Manager permissions along with the person who will manage the Team Drive as a 'just in case' situation, such as emergencies or managers leaving and possibly forgetting to pass control over to the next person.
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We recommend that for the Functional Account, it should be named <Department> Fileshare. (IE: If the Department was CSI, it should be named CSI Fileshare) This user account should be in the Department's Admin Records or available for the Connect Departmental Admin to reset the password in case there is a need to manage other Departmental Team Shares. |
Outline Team Drive Structure
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Keep in mind to use the Settings and Permissions you outlined earlier when you create the Team Drive. |
We also recommend, for ease of Identification, to name the Team Drive <Department> <Function>.
IE: If the department was CSI and the function of the Team Drive as General, calling it CSI General would help, especially if you are a cross department user, easier to identify which Department the Team Drive belongs to.
Create the Folder Structure
Taking the outline of the Team Drive Structure, start creating Folders to mimic the structure you outlined earlier in Outline Team Drive Structure.
Copy Files to Team Drive
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