Contents
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Purpose
How to share or unshare files within Team DriveShared Drive
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When sharing a document, be mindful of FERPA Compliance as noted here FERPA for Faculty/Staff. Sharing documents within a Shared Drive to Non-UCSB Connect accounts that contain FERPA related information will be in violation of UCSB FERPA Compliance. |
Requirements
- Member of the Team Shared Drive with Contributor, Content Manager or Manager Permissions
- Team Shared Drive Sharing Settings allow sharing (Refer to Team Shared Drive Settings and speak with the Team Shared Drive Manager with regards to Team Shared Drive Sharing Settings)
Sharing
Directly to a User
If you want to share a file to a user, you can right click on the file you wish to share
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Click on Continue if you are sure this is alright.
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If the Team Shared Drive Settings can be set to not allow this and will warn appropriately. |
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The document will show the following icon at the end to show that the document is shared
Sharing with a link
Sharing with a link is ideal for sharing a document to multiple people without having to invite them individually
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The document will show the following icon at the end to show that the document is shared
Unsharing
Unsharing a single person
If you wish to remove a person from the file being shared, right click on the document to get this menu
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If there is more than one person, you will need to remove them individually.
Click on DONE to finish.
Turning off Link Sharing
To turn off link sharing, right click on the document to get this menu
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