...

Please read this information carefully and completely.

...

You must provide us with the email address where you would like to have your email forwarded. It should be a permanent non-UCSB email address.

...

For further information on Gauchomail, you will need to contact ucsbalum@ucsbalum.com.

Please note that Google connect accounts for students remain active until 13 months after graduation or 13 months after UCSBnetID expiration or till the last alias is removed, whichever comes first. For staff, researchers and affiliates, its 7 days after UCSBnetID expiration or the last alias is removed, for whichever comes first. For most students, the condition that closes their Google connect account will most likely will be "last alias removed" and said "last alias" will be their umail Umail alias as most other accounts, including CoE accounts, expire 30 days after UCSBnetID expiration. To continue using connect.ucsb.edu in the year between UCSBnetID expiration and umail Umail expiration, you must set up multi factor authentication via 2sv as DUO will no longer work after your UCSBnetID expiration. https://connect.ucsb.edu/training-support/connect-user-guides/google-workspace-email/enabling-googles-2-step-verification

We highly recommend setting up a vacation message on your old Google Connect account as soon as possible, telling people to email you at a permanent non-UCSB email or Gauchomail directly, that way people have time to get used to emailing the new address before your old one closes.

Please also note that 1) umail aliases per their policy cannot be forwarded 2) umail Umail is not managed by the College of Engineering and all help requests for umail Umail should be directed to https://www.umail.ucsb.edu/help

Please also note that Gauchomail is considered a "UCSB email", you can have a Gauchomail account and a forward from an engineering or departmental alias to a permanent non-UCSB email, forwarding between UCSB emails however is likely to run you afoul of UCSB Google Connect's terms and conditions and result in the eventual cancellation of Alumni Forwarding. Alumni forwarding is just forwarding that lasts after UCSBnetID expiration and Connect expiration, not a full account. Gauchomail is a full account.

To transfer emails to a non-UCSB google account or to transition between a student account and an account for affiliate/post-doc/researcher/staff/faculty/etc...

General overview when leaving UCSB: https://connect.ucsb.edu/accounts/connect-departmental-administrators/support-desk-guide-employees-and-students-leaving-ucsb

General order of operations for people who are returning to UCSB

1. Home department hires/offers you a position post graduation
2. Home department creates UCSBnetID through either affiliate portal (affiliate/post-doc/researcher) or UCpath payroll (staff/faculty). You will mostly likely get a new PERM or Employee number.
   1. Note that anything created in affiliate portal will have a UCSBnetID that is only good for 1 year and will need to be renewed annually.
   2. UCpath is tied to employment or contract and UCSBnetIDs created here will have a rolling expiration date that is constantly extended every time you get paid.
   3. For UCSBnetIDs, ECI can only see active, expired, or 7 day countdown to expiration. Please talk to your home department if you want to know your exact expiration date.
3. Home department emails ECI about status change. e.g. department: "please extend Joe Gaucho's CoE expiration to 202#-##-## and change status to ####"
4. ECI either modifies existing CoE account or deletes old CoE account and sends you an invite to create a new one
   1. If you are returning with a new UCSBnetID, we generally will have to create a new CoE account for you as well. In which case we will use the email transfer utility described in the above link as well as backing up your CoE home directory to a zipped archive so it can be easily moved to your new account. Please note Connect and CoE are two different account systems so you have two different locations where data can be stored. In general we are only informed of UCSBnetID or name changes by the main campus when you ask that we be informed. Name listed under CoE is generally not visible to anyone other than yourself. Only username and email is visible to other people. The name next to your CoE alias in connect is actually set in connect not in your CoE account.
   2. If you are returning, but keeping your same username, what you want is an extension and modification, not something completely new. We can change name, perm or employee id, department and role affiliation fairly easily.

Related Articles