Contents

Purpose

This article is to outline what needs to be considered and how to migrate from SAMBA to Google Team Drive

Process

Outline what should be allowed within the Team Drive

Take a moment to review the Team Drive Settings for how you wish to allow Members to be able to do things within the Team Drive.

By Default, Team Drive will have the following settings:

• Members (Contributor or better) can share anything within the Team Drive to anyone outside of UCSB
• Members (Contributor or better) can share anything within the Team Drive who are not Members of the Team Share
• Commenters and Viewers can Download, Copy or Print anything within the Team Share

Outline your permissions

Take a moment to look at the Team Drive Permissions and who will need access to the various data that is in your SAMBA share.

If there are some folders within your SAMBA share that require specific or special permissions, you should consider that you will need to make a separate Team Drive for that specific folder based on those permissions.

It is recommended to consider having one Departmental Functional Account be given Manager permissions along with the person who will manage the Team Drive as a 'just in case' situation, such as emergencies or managers leaving and possibly forgetting to pass control over to the next person.

Outline Team Drive Structure

Due to Team Drive not supporting Folder copying, you should outline the folder structure that you will need to create once the Team Drive is first created to mimic what you have in SAMBA, keeping in mind that you are only covering the folders that should be accessed with the same permissions through out.

If you have folders that should be accessed a different way, as mentioned above, you will have to consider making that a separate Team Drive and not include that folder structure within the Team Drive you are working on.

Create Team Drive

Follow the process to create the Team Drive here - Creating a Team Drive

Create the Folder Structure

Taking the outline of the Team Drive Structure, start creating Folders to mimic the structure you outlined earlier in Outline Team Drive Structure.

Copy Files to Team Drive

Once the Folder Structure is done, you can copy your files from SAMBA into your Team Drive.