Contents
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Purpose
Best Practices in setting up a Google Team Drive
Requirements
Required
- UCSB Connect Account
- List of Members for the Team Drive (Must have UCSB Connect Accounts)
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- Departmental Functional Account
Process
Create the Team Drive
First, log onto your UCSB Connect Account on a web browser (Preferably Chrome)
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We recommend, for ease of identification for ETS to help you better, to use the naming convention of <Department> <Folder Function>. IE: CSI Daily Reports if the Department was CSI and the Folder was for Daily Reports. |
Define the Team Drive Settings
Click on the 
on the right side of the Team Drive Name to get the following menu
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If the Team Drive is going to contain FERPA related information (See: FERPA Information for Faculty/Staff), Sharing outside University of California, Santa Barbara should be set to Only people inside University of California, Santa Barbara can be given access to the files in this Team Drive. In some cases, you may also want to set Sharing with non-members to Only members of this Team Drive can access files in this Team Drive to restrict how far the information can be shared. |
Add Members
Click on the on the right side of the Team Drive Name to get the following menu
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Repeat this process if there are other Members who have to be set up with different Team Drive Permissions until you are done.
Finishing Touches
At this point, it is just putting in folders and files into the Team Drive.
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