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This article is to outline what needs to be considered and how to migrate from SAMBA to Google Shared Drive
Process
Determine quota/space usage
Google Shared Drives have a default quota of 50 GB, samba shares can be multiple orders of magnitude bigger than that.
If you have more than 50 GB and it cannot be broken into multiple shares, you may be better off not migrating.
Determine if what you want to store is permitted to be stored in Google
Per UCSB ITS and Google Shared Drive Limitations
Use Google Storage may be used for:
- Native Google Docs (Docs, Sheets, Slides, Forms)
- Work documents (PDFs, Word, Excel)
- Active & Ad Hoc Collaboration documents (shared with others)
Use Google Storage may not be used for:
- Anything classified, export controlled, ITAR, etc...
- Anything related to finances, medical records or other non approved PI 3 and above data
- Backups of data
- Archival location for files that are not regularly accessed
- Bulk storage of video or audio files
- Personal data
Outline what should be allowed within the Shared Drive
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- Members (Contributor or better) can share anything within the Shared Drive to anyone outside of UCSB
- Members (Contributor or better) can share anything within the Shared Drive who are not Members of the Shared Share
- Commenters and Viewers can Download, Copy or Print anything within the Shared Share
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Consider Data Privacy Compliance |
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as stipulated in Google Shared Drive. |
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Such as Medical information, Personal records, and Other Restricted data may not be shared via Shared Drive |
Outline your permissions
Take a moment to look at the Shared Drive Permissions and who will need access to the various data that is in your SAMBA share.
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As mentioned earlier, with Outline your permissions581337104, when you are copying your data from SAMBA to the Shared Drive, you have to take into consideration what folders have special access requirements.
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You can now copy folders into the Shared Drive, but please make sure to follow your Outline Shared Drive Structure 581337104 as noted above, only copying the Folders that should be in the Shared Drive with the permissions allowable.
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