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Remote work is not always easy. Some people struggle with staying productive in their home office, others have difficulties with the communication between their team members.
Luckily, there are plenty of free remote work applications and software out there today, that help you keep track of your tasks and make your online job easier.
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Google is getting their own heading separate from all others since the University Does have a contract with them in regards to our G Suite for Education and our email system. Primary support is ETS. -Enterprise Technology Service Center (http://etsc.ucsb.edu/ | 805-893-5000)
Google is not just email, it features a whole suite of tools that can make your life easier. We also have lots of documentation on the most common features
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With UCSB Connect, any Connect user can create a Shared Drive to act as a Group Share Drive.
Google Hangouts
Looking for an alternative to Skype? Google Hangouts is actually a great and well-performing option for audio and video meetings. In case you use Slack, it can easily be integrated and simplify your working life.
Chrome Remote Desktop
Chrome Remote Desktop allows you to access your computer securely from your phone, tablet or another computer. Essentially, this means you can access your machine from anywhere, at any time. You can access your computer by typing in an access URL into a web browser or download the mobile app for iOS and Andriod.
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Communication
Communication is one of the most important but also most challenging parts of working remotely. Not being in the same office as your team members or clients can be a true issue. The following remote work tools help you stay connected efficiently.
Zoom
Zoom is a cloud-based platform for video and audio conferencing, mobile collaboration, and simple online meetings. Zoom's web-based conferencing uses high-quality video and audio and is accessible on MacOS, Windows, iOS and Android mobile devices.
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Primary support is provided by ETS - Enterprise Technology Service Center (http://etsc.ucsb.edu/ | 805-893-5000)
Slack
Slack is one of the most popular remote work apps out there. Some people who use it would probably refer to it as a religion rather than anything else. The real-time chat allows you to stay in touch with your team members. You will also find hilarious gifs, handy chatbots and countless of integrations to cut down on your emails.
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When you manage a remote team, having great communication tools sometimes isn’t enough. In case you need a quick feedback or want to check out the current team’s sentiment, here are some tools for you.
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Note: Professors, Staff and Students please be aware that Google, Gauchospace and Gradescope have poll and survey functionality built in. The below are just additional options with no support provided by any department at UCSB. |
Doodle
Want to find the perfect time for the next team meeting or the opinion about a new decision? Doodle is a great tool to send out short polls of any kind and get a quick response.
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Teamweek lets you plan your time visually. The entire team can then view the activities in an open calendar. Nice design and intuitive to handle.
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Project Management
There are hundreds of project management apps out there. You have to test and see what has all the functions your team needs and a user experience that you like the most. Most of the ones listed below are free or have a free trial in the Microsoft or Apple stores and thus have been verified to have at least minimal levels of security.
Asana
Asana is very popular amongst bigger businesses. It is a professional and very powerful project management app with impressive layouts to organize projects between a large number of team members.
Trello
If you have heard of only one project management app, then chances are pretty good it’s Trello. This powerful tool helps you organize to-dos and projects while using different boards. Easy to share with team members. Several departments at UCSB use the paid version of this app.
Basecamp
If you are a single person and are looking for a smart project management app, Basecamp is the tool to go. You can easily share your projects with guests.
Float
Float is a great option for smaller teams that lets you handle resources and track projects. You can easily customize and use it.
JIRA
JIRA is another great alternative for project management and issue tracking. It is a fairly robust app which is perfect for managing work sprints.
MeisterTask
MeisterTask uses colorful layouts to organize and structure tasks and projects. You can also monitor the activities inside of your team with your dashboard.
Pivotal Tracker
Pivotal Tracker is yet another remote work app to track agile sprints and manage projects with clients. It is very popular with developers around the world.
TaskWorld
TaskWorld is similar to Trello or Asana. What makes it different is the added feature of the chat function. Stay in touch with the rest of the team while organizing your tasks.
10,000ft
10,000ft is great for distributed workforce or teams in general. The visual interface, helps you keep an overview. In addition, it allows you to track your time and create reports.
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Productivity
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